Administrative Coordinator
Core
Provide comprehensive administrative and project coordination support to the Water Market team, ensuring smooth operations for technical professionals, clients, and internal departments.
Role type
Administrative Coordinator (Professional Services)
Builds
Office operations, project support infrastructure, and team coordination workflows
Domain
Engineering and Design / Water Market (via careerplan.io/jobs/5410886008-administrative-coordinator-at-olsson)
Deliverable
dashboards & analysis
Required skills
Project coordination, document management, contract administration, scheduling, expense reporting, office operations support, communication facilitation, process improvement
Preferred skills
Associate degree in Business Administration, 3+ years in administrative/project coordination/office operations, proficiency in Microsoft Office/Google Workspace/SharePoint/Smartsheet/Deltek
Technologies
SharePoint, Smartsheet, Deltek, Google Workspace, Microsoft Office Suite
Responsibilities
Coordinate meetings, video conferences, travel, and team events; maintain project records and documentation; prepare and review contracts, proposals, and reports; support project setup and tracking; assist with front desk operations and office events; facilitate communication between teams, clients, and vendors; coordinate expense reporting and reconciliation.
Seniority
Mid-level, hands-on IC
