Administrative Assistant (New York, NY)
Core
Provide comprehensive administrative support to senior executives and management teams, acting as a proactive gatekeeper and point of contact for internal and external communications.
Role type
Senior Administrative Assistant
Builds
Efficient executive operations and seamless client/team experiences
Domain
Financial Services / Investment Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel logistics, expense reporting, client event coordination, document drafting, CRM data management, stakeholder communication, onboarding coordination, meeting logistics, research and data gathering
Preferred skills
Two-year college degree
Technologies
MS Office Suite, Zoom, Box, Slack, Concur, Navan, Condeco, Catering, Visitors Portals, Service Now, Perform
Responsibilities
Manage and prioritize executives' calendars for multiple leaders; Book domestic travel arrangements and manage complex itineraries; Process expense reports with precision; Organize client meetings, roadshows, and internal events including venue and catering logistics; Draft, proofread, and edit business documents and presentations; Maintain client information and activities in CRM systems; Coordinate employee onboarding and team events; Serve as primary point of contact for internal and external communications.
Seniority
Senior, hands-on IC
