Operations Coordinator
Core
Administrative and operational support for the Office of the Scientific Director at the National Institute on Aging (NIA), NIH, managing workflows, personnel actions, travel, and office logistics.
Role type
Operations Coordinator (Administrative Support)
Builds
Internal administrative workflows, personnel documentation, travel arrangements, and office operational efficiency.
Domain
Healthcare / Biomedical Research Administration
Deliverable
dashboards & analysis
Required skills
Data entry, spreadsheet management, document preparation, meeting coordination, procurement processing, records management, policy interpretation, database maintenance, travel coordination, personnel file management.
Preferred skills
Government systems experience, SharePoint proficiency, PowerPoint presentation creation, budget tracking.
Responsibilities
Coordinate travel requests and official duty memoranda; process personnel packages for onboarding, transfers, and terminations; manage office supply procurement and inventory; maintain administrative databases and spreadsheets for budget and travel; coordinate meetings and conference logistics; prepare meeting minutes and agendas; track project status and follow up on actions; maintain space utilization records; process reimbursement requests; develop and update policy documentation.
Seniority
Entry-level / Individual Contributor