Lead Executive Assistant & Private Office Operations Manager (CEO Office)
Core
Senior leadership role managing the CEO's private office ecosystem, including direct hands-on executive support and leading a team of 13+ support personnel across Germany, Turkey, and Bulgaria.
Role type
Senior Executive Assistant & Private Office Operations Manager
Builds
CEO productivity, seamless operational workflows, and a high-performing administrative team
Domain
Executive Operations / Private Office Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Strategic project orchestration, team leadership and coaching, complex calendar management, travel logistics coordination, confidential personal errands execution, SOP creation, stakeholder communication, risk management, meticulous attention to detail, creative problem solving, adaptability in fast-paced environments
Preferred skills
Experience with VVIP protocols, relocation management, health procedure coordination, AI assistant utilization
Technologies
MS Outlook, productivity tools, task-tracking systems, AI assistants
Responsibilities
Personally execute high-priority executive and personal tasks for the CEO; manage and develop a team of 3–4 Executive Assistants and 10–15 support staff; oversee complex calendar management for 120–150 weekly activities; coordinate end-to-end travel logistics including VVIP protocols; implement systems for task tracking and process optimization; serve as the central communication point for internal and external stakeholders; manage sensitive projects such as relocations and private events with confidentiality
Seniority
Senior, hands-on IC with team leadership
