Department Support Assistant, Senior
Core
Provide senior-level administrative, operational, and logistical support to department leadership and team members, including coordination of meetings, asset management, procurement, and project tracking.
Role type
Senior Department Support Assistant (Administrative & Operations)
Builds
Operational efficiency, departmental documentation, and coordinated logistics for a technology organization.
Domain
Technology / Semiconductor / Corporate Administration
Required skills
Administrative support, logistics coordination, procurement support, budget management, meeting/event coordination, project coordination, process improvement, Microsoft Office proficiency, Japanese language fluency
Preferred skills
Business-level English, experience supporting engineering/tech organizations, procurement/logistics experience, event organization, project management tools, AI/automation tools
Technologies
Microsoft Office (Outlook, Excel, PowerPoint, Teams), AI-powered productivity tools
Responsibilities
Coordinate domestic and international shipments and track inventory/assets; support purchasing activities and invoice processing; organize internal/external meetings and company events; track project schedules and facilitate stakeholder communication; identify opportunities to improve operational efficiency and develop SOPs.
Seniority
Senior, hands-on IC with supervision responsibilities
