Physical and Life Sciences Principal Associate Director's Executive Assistant - Active Security Clearance Required
Core
Executive Assistant providing advanced administrative support to a Principal Associate Director in the Physical and Life Sciences Directorate, managing complex calendars, travel, correspondence, and sensitive information.
Role type
Senior Executive Assistant (A03.3 level)
Builds
Administrative operations and workflow efficiency for a senior government laboratory directorate
Domain
Government / National Security / Physical and Life Sciences
Required skills
calendar management, travel coordination, document review and editing, correspondence composition, information research and analysis, stakeholder communication, project leadership, AI tool implementation
Preferred skills
PowerPoint presentation creation, Excel proficiency, LLNL systems experience (TIME, LEAP, LAPIS, LTRAIN, Cliqbook, ePay, eCaps, FTS), Microsoft Office Suite (Outlook, SharePoint, Teams, Webex), classified environment experience
Technologies
AI tools, Microsoft Office Suite, LLNL proprietary systems (TIME, LEAP, LAPIS, LTRAIN, Cliqbook, ePay, eCaps, FTS), SharePoint, MS Teams, Webex
Responsibilities
Represent the Principal Associate Director in daily administrative matters; coordinate complex calendars and high-level meetings; review documents for signature and compose sensitive correspondence; arrange domestic and foreign travel; serve as central point of contact for internal and external personnel; mentor administrative staff and implement innovative administrative practices.
Seniority
Senior, hands-on IC with project leadership and mentorship responsibilities
