Executive Assistant
Core
Executive Assistant providing high-level administrative and logistical support to the Department Chair and the Department of Environmental Health at Harvard T.H. Chan School of Public Health.
Role type
Senior Executive Assistant (Academic Department)
Builds
Administrative operations, meeting logistics, travel itineraries, and departmental correspondence for a 350-member academic department.
Domain
Higher Education / Public Health Administration
Required skills
Calendar management, travel coordination, document drafting/editing, financial transaction management, meeting facilitation, policy interpretation, stakeholder liaison, inventory management, project coordination
Preferred skills
Academic environment experience, grant proposal support, event planning, multitasking in high-volume environments, independent problem solving
Technologies
Microsoft Office Suite, database management tools, teleconferencing platforms
Responsibilities
Draft and process written materials including correspondence, manuscripts, and grant proposals; manage complex calendar and coordinate domestic/international travel; triage inquiries and serve as principal contact for the Chair; coordinate faculty meetings and department-wide events; manage local financial transactions and office inventory; support faculty reappointment and promotion review processes.
Seniority
Senior, hands-on IC