Administrative Coordinator
Core
Central administrative point of contact for an AI, Ethics, and Religion initiative at Harvard Divinity School, coordinating activities, communications, and logistics across internal and external stakeholders.
Role type
Administrative Coordinator
Builds
Academic initiatives, research group meetings, events, and programs for faculty, postdocs, students, and external collaborators.
Domain
Higher Education / Academic Administration
Deliverable
product features
Required skills
Event and meeting logistics coordination, financial system processing (Buy-to-Pay, Concur, PeopleSoft), stakeholder communication, project tracking, travel arrangement, program material preparation
Preferred skills
Higher education or nonprofit environment experience, proficiency with Microsoft Office/Google Workspace/Zoom, budget monitoring, discretion in handling sensitive information
Technologies
Microsoft Office, Google Workspace, Zoom, Harvard Buy-to-Pay, Concur, PeopleSoft
Responsibilities
Coordinate logistics for meetings, events, and programs; process reimbursements and invoices; manage event setup, registration, and participant communications; prepare briefing documents and routine communications; ensure compliance with financial policies; support relationship management and follow-through on program needs.
Seniority
Entry-level to Mid-level, hands-on IC