Legal & Financial Assistant
Core
Provides day-to-day administrative and financial support for seven University Attorneys in the Office of the General Counsel, managing calendars, legal files, expense reports, and invoice processing.
Role type
Senior administrative assistant (legal & financial)
Builds
Administrative workflows, financial reports, and legal file management systems for university attorneys
Domain
Higher education administration / Legal support
Deliverable
Dashboards & analysis | client delivery
Required skills
Complex calendar management, Microsoft Office proficiency (Outlook, Word, PowerPoint, Excel), electronic and paper file management, expense report processing, invoice data entry, payment processing, report generation, notary public certification
Preferred skills
Law firm experience, familiarity with Harvard financial systems, legal terminology knowledge
Technologies
Electronic docket systems, document management systems, university financial platforms
Responsibilities
Manage complex calendars and room bookings for attorneys; process and edit legal correspondence and documents; maintain electronic and paper legal files; coordinate conference and travel arrangements; process expense reports and reimbursements; direct payment of invoices and process received payments; pull data and prepare spending reports; act as project lead for fiscal-year-end processes; provide coverage for reception desk
Seniority
Mid-level, independent contributor