Administrative Project Coordinator
Core
Provides high-level, concierge-style administrative and project support to attorneys, Global Directors, and Assistant Directors in a top-tier law firm.
Role type
Senior Administrative Project Coordinator
Builds
Internal operational efficiency, client meeting logistics, and business development support
Domain
Legal services / Professional services
Deliverable
Dashboards & analysis (project tracking) | Product features (admin workflows) | Client delivery
Required skills
Complex travel coordination, document management, project strategy, software troubleshooting, time and expense reporting, vendor invoice processing, conference organization, calendar management, mail handling, client relations, engagement letter preparation, conflict checking
Preferred skills
Notary Public commission, proficiency in PivotTables and Conditional Formatting
Technologies
Outlook, Word, Excel, PowerPoint
Responsibilities
Coordinates complex travel requests including visa materials and passport renewals; manages document retention and records; troubleshoots software/hardware issues; prepares engagement letters and new matter memos; coordinates client meetings, catering, and AV services; processes vendor invoices and attorney expense reports; organizes conference calls and video conferences; screens calls and manages mail routing.
Seniority
Mid-level, hands-on IC
