Executive Business Administrator

## About the role * Provide strategic calendar management and time-planning support for three senior Azure Data leaders and one small team. * Manage complex schedules with attention to accuracy, timeliness, prioritization, and alignment to leader commitments and business priorities. * Drive meeting readiness by coordinating agendas, materials, briefing documents, participant alignment, and follow-up actions as needed. * Use strong judgment and business context to resolve conflicts, prioritize executive time, and keep leaders and partner teams informed. * Manage ambiguity and adapt quickly as priorities shift across multiple leaders and workstreams. * Serve as a trusted liaison between senior leaders and various teams. * Gather and synthesize information from across teams to help leaders and stakeholders stay informed and prepared. * Coordinate with Business Support peers, suppliers, facilities, and partner teams to support virtual, hybrid, and in-person events. * Manage multiple administrative and operational projects end to end, balancing competing deadlines while maintaining executional excellence. * Participate in discretionary budget tracking, including morale, hardware, supplies, training, and team-related expenses. * Support equipment, inventory, and resource planning needs for supported leaders and team members. * Coordinate vendor and supplier processes as needed, including ensuring appropriate financial processing setup. * Support space-management processes, organizational adjustments, and local team needs in partnership with space planners and Business Support peers. * Coordinate space-related requests, room assignments, technology, equipment, and onsite logistics for supported leaders and team members. * Coordinate logistics, briefing materials, stakeholder communications, transportation, accommodations, and contingency planning. * Contribute to the Azure Data Business Support community by modeling strong administrative practices, professional judgment, and leadership within the discipline. * Lead by example through executive presence, sound decision-making, confidentiality, and consistent follow-through. * Provide guidance and support to Business Support colleagues as appropriate, sharing best practices and helping strengthen administrative excellence across the organization. ## Requirements * 5+ years of administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administrative support for executive or upper-level management. * Bachelor's degree in a relevant field such as Business Administration, Human Resources, Marketing, Communications, Psychology, or Sociology, OR equivalent experience. * 2+ years of experience mentoring or supporting others within the administrative or business support discipline. * 3+ years of experience reviewing and managing administrative budgets, including events, morale, travel, training, hardware, or supplies. * Demonstrated experience managing complex calendars and competing priorities for senior leaders. * Ability to work onsite in the Redmond/Puget Sound area a minimum of three days per week. * Strong attention to detail, sound judgment, follow-through, and ability to manage confidential information. * Excellent written and verbal communication skills, with experience engaging across senior stakeholders and cross-functional teams. * Experience supporting senior technical leaders, engineering organizations, or globally distributed teams. * Demonstrated ability to operate with executive presence, confidentiality, resilience, and professionalism in a fast-moving environment. ## Nice to have * (None specified in the original text) ## What we offer * (None specified in the original text) ## About us * (None specified in the original text)