Office Assistant
Core
Provides full-time, on-site support for local office administration, reception, facilities management, and vendor coordination.
Role type
Office Assistant
Builds
Maintains efficient local office operations and supports facility management tasks.
Domain
Administrative Services / Office Management
Deliverable
product features
Required skills
Office administration, Reception duties, Facilities management software, Invoice processing, Meeting room coordination, Vendor relationship management, Health and safety coordination, Telephony management, Budget reporting, MS Office (Word, Excel, PowerPoint)
Preferred skills
None stated
Technologies
Internal facilities management software, Internal finance/invoice management systems, MS Word, MS Excel, MS PowerPoint
Responsibilities
Support local office administration and reception desk; Manage planned and reactive maintenance tasks using facilities software; Support local invoice flow and manage incoming invoices; Greet visitors and coordinate meeting rooms and events; Coordinate administrative services including mail, shipping, receiving, and supply inventory; Coordinate administration of building property, apartments, and company vehicles; Submit office expense invoices within budget; Develop relationships with service vendors and landlords; Coordinate health and safety procedures; Coordinate office telephony needs including mobile phones and printing services; Provide reporting for country budget planning for facilities-related costs.
Seniority
Entry-level to Junior
