Administrative Support Specialist
Core
Provides high-level administrative, fiscal, academic, and operational support to the McWhorter School of Building Science at Auburn University, serving faculty, staff, students, and visitors.
Role type
Administrative Support Specialist II
Builds
Supports the School's teaching, research, outreach, and student engagement missions
Domain
Higher Education / Academic Administration
Deliverable
dashboards & analysis
Required skills
Travel logistics and reimbursement processing, Course scheduling and classroom assignment, Budget reconciliation and financial reporting, Grant expense coordination, Event coordination, Database management
Preferred skills
None stated
Technologies
Banner, AdAstra, P-Card systems
Responsibilities
Assists faculty/staff in obtaining travel approval and assists with travel arrangements. Prepares travel reimbursements pre- and post-departure/return. Handles conference/competition registrations. Reconciles study abroad accounts/advances. Publishes schedule of courses in Banner. Assigns appropriate classrooms through AdAstra. Prepares DECs, Budget Transfers, and eCollection Reports. Reconciles and queues departmental P-Card monthly. Assists faculty with expenses of departmental research grants. Assists in coordinating departmental events.
Seniority
Mid-level, experienced IC