Sekretär*in im Chefsekretariat
Core
Administrative coordination and management of the Clinic Director's office, including meeting preparation, contract management, and stakeholder communication.
Role type
Senior administrative assistant (executive secretary)
Builds
Administrative workflows, meeting minutes, employment contracts for research staff
Domain
Healthcare administration / University medicine
Deliverable
dashboards & analysis
Required skills
Administrative coordination, written and digital correspondence, meeting management, contract administration, database management, software implementation, stakeholder communication, clinical process knowledge, procurement knowledge, travel cost regulations
Preferred skills
English (A2), self-motivated work style, discretion, reliability, communication skills, organizational skills
Technologies
MS-Outlook, MS-Teams, Zoom, Moodle, SAP, KAS, E-Campus, Endnote
Responsibilities
Coordinate administrative processes and correspondence for the Clinic Director, prepare and follow up on meetings and consultations including minute-taking, design and manage employment contracts for research assistants and doctoral students, maintain literature database and implement software updates, communicate with university partners, industry partners, students, and internal management organs
Seniority
Mid-level, full-time or part-time