Executive Administrator/Office Manager
Core
Provide comprehensive administrative and operational support to senior management while ensuring the efficient day-to-day running of the office.
Role type
Executive Administrator / Office Manager
Builds
Office operations, executive schedules, sales reports, HR processes, and client/vendor communications
Domain
Corporate / Professional Services
Deliverable
product features
Required skills
Calendar management, meeting coordination, travel arrangements, CRM system usage, employee record maintenance, onboarding coordination, leave tracking, proposal preparation, sales report generation, digital and physical filing, office supply and equipment monitoring, budget management, stakeholder communication, confidential information handling, process improvement
Preferred skills
Experience supporting directors or executives, sales administration background, customer service background, HR administration background, professional services/corporate/coworking/hospitality/media environment experience
Technologies
Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), CRM systems
Responsibilities
Manage executive calendars, meetings, and travel; oversee office daily operations; coordinate internal communications and action items; support sales administration and HR processes; prepare reports, presentations, and minutes; serve as primary contact for clients and suppliers; monitor office supplies and budgets; maintain filing systems; coordinate meetings and events; support special projects; identify process improvements.
Seniority
Mid-Senior, hands-on IC
