Administration & Operations Assistant
Core
Support the effective day-to-day administration of the DLUX Australia office, coordinating operations, employee requirements, vendors, travel, and logistics.
Role type
Operations Assistant
Builds
Office environment and administrative processes for DLUX Australia
Domain
Professional services / Technology
Deliverable
Dashboards & analysis
Required skills
Office administration, vendor coordination, travel logistics, asset management, documentation management, meeting coordination, onboarding support, record keeping, process improvement
Preferred skills
Experience in professional services or consulting, familiarity with Australian workplace practices
Technologies
Microsoft Office
Responsibilities
Coordinate office supplies, stationery, pantry requirements, and consumables; Coordinate with building management and external service providers; Monitor office maintenance and follow through to closure; Assist with meeting room arrangements; Receive and coordinate deliveries and business correspondence; Maintain administrative records and files; Support employee onboarding and offboarding activities; Coordinate workplace access, keys, and equipment; Assist with business travel arrangements including flights and accommodation; Obtain quotations for administrative purchases; Verify invoices and follow up with vendors; Maintain records of office assets and equipment; Report facilities, safety, and security concerns; Maintain electronic and physical administrative records for compliance; Assist with scheduling meetings and preparing documents; Track assigned actions and follow up with stakeholders
Seniority
Junior to Mid-level, hands-on IC
