Executive Support Officer
Core
Provide administrative and operational support to Corporate Performance, Governance & Risk teams, the Mayor, Councillors, and Executive Team, including meeting coordination, event support, and executive logistics.
Role type
Executive Support Officer
Builds
Council and Committee meeting agendas, business papers, and corporate event logistics
Domain
Local government / Public sector
Required skills
Administrative support, Meeting coordination, Event management, Records management, Purchasing and invoice processing, Document preparation, Time management, Customer service, Driver's license (Class C)
Preferred skills
Experience in Council or government environment, Experience with HPE Content Manager, Stationery and stock management
Technologies
HPE Content Manager
Responsibilities
Coordinate printing, preparation and distribution of Council and Committee meeting agendas and business papers; Manage meeting room requirements, including catering, equipment, and room configurations; Provide internal customer service to Council staff, Councillors and external stakeholders; Assist with purchasing, stationery management, stocktakes and processing invoices and purchase orders; Maintain accurate records and registers; Provide support to the Mayor, Councillors and Executive Team, including deliveries and back-up chauffeur duties; Liaise with external service providers regarding building maintenance; Support the coordination of official Council events and ceremonial functions.
Seniority
Mid-level, hands-on IC