Business Operations & Executive Coordinator
Core
Provide executive support to the Regional Director and coordinate day-to-day operations for a growing Australian professional services business.
Role type
Business Operations & Executive Coordinator
Builds
Operational efficiency, client responsiveness, and business development support for the Australian office.
Domain
Professional services / Business Operations
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Executive coordination, office administration, CRM management, proposal/tender support, contract administration, recruitment coordination, finance administration, board meeting logistics, travel coordination, stakeholder management
Preferred skills
Professional services experience, business development exposure, scaling business experience, basic finance/HR/governance exposure
Technologies
Microsoft Office, CRM systems, finance systems, project management tools
Responsibilities
Coordinate office administration, facilities, and local service providers; Support onboarding and mobilization of employees and contractors; Coordinate internal meetings, town halls, and staff engagement activities; Maintain accurate CRM information and support business development materials; Assist with contract administration, procurement, and invoicing; Support recruitment administration and workforce record maintenance; Coordinate routine finance administration and compliance records; Provide executive support including diary management, meeting coordination, and travel logistics; Act as a trusted local point of contact for clients and stakeholders when the Regional Director is unavailable
Seniority
Mid-level, hands-on IC
