Business Administration Manager
Core
Senior business administration and executive support role serving Office & Industrial leadership teams in Victoria and Queensland, ensuring operational excellence, governance, and business development coordination.
Role type
Senior Business Administration Manager
Builds
Operational infrastructure, standardized processes, and business development support for senior property management teams
Domain
Commercial Real Estate / Property Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Executive support, complex calendar management, travel coordination, expense reconciliation, meeting coordination, process improvement, systems administration, compliance monitoring, business development support, project management
Preferred skills
Commercial real estate industry knowledge, property management workflows
Technologies
Microsoft Office suite (Word, Excel, PowerPoint, Outlook), SharePoint, Management Agreements Library, BD tracker/pipeline tool
Responsibilities
Provide comprehensive executive support including diary management, travel coordination, and expense reconciliation; Coordinate high-stakes meetings including agenda development, venue arrangement, and minute taking; Maintain critical business systems such as document repositories and contact databases; Monitor real estate license status and ensure regulatory compliance; Support business development initiatives including pitch meeting coordination and market research; Develop and implement standardized administrative processes and best-practice guidelines; Coordinate internal and external events and team activities; Support onboarding and professional development of new team members
Seniority
Senior, hands-on IC
