Administrative Assistant & Office Coordinator
Core
Operational backbone for the Director & Site Head of US Medical Affairs, managing executive administration, office operations, and team coordination across a US-Mexico matrix.
Role type
Senior Administrative Assistant & Office Coordinator
Builds
Seamless operational experience for employees, leaders, and external partners in a dynamic medical affairs organization.
Domain
Healthcare / Pharmaceuticals / Life Sciences
Required skills
Calendar management, travel coordination, event planning, document management, stakeholder engagement, budget administration, vendor management, Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint), SAP familiarity, English (fluent), Spanish (fluent)
Preferred skills
Experience in international/matrix organizations, healthcare/pharmaceuticals industry knowledge, AI productivity tools (Copilot)
Technologies
Microsoft 365, Copilot, SAP
Responsibilities
Manage complex calendars across time zones, arrange business travel and expense reports, coordinate internal/external meetings and events, support onboarding/offboarding, process purchase requisitions and invoices, maintain team collaboration tools.
Seniority
Mid-level, hands-on IC