Administrative Assistant
Core
Administrative support for the Texas Engineering Department, managing project workflows, contracts, budgets, and invoices.
Role type
Administrative Assistant
Builds
Project documentation, purchase orders, budget reports, and invoice processing for engineering projects.
Domain
Utilities (Water/Wastewater) / Engineering Administration
Required skills
Microsoft Office proficiency, SAP system usage, budget tracking, contract management, invoice processing, record organization
Preferred skills
College coursework, budget management experience, project coordination experience (via careerplan.io/jobs/R6441-administrative-assistant-at-aquaamerica)
Technologies
Microsoft Office, SAP, Docusign
Responsibilities
Organize and maintain departmental files and project records; compile and route project contracts and change orders for authorization; generate purchase orders; track project budgets and maintain documentation; process project invoices; assist with billing and service-related questions; provide clerical support including mail and correspondence.
Seniority
Entry-level to Junior