Administrative Assistant
Core
Provides administrative and clerical support to ensure efficient office operations for the engineering team.
Role type
Administrative Assistant
Builds
Office operations and engineering department support
Domain
Engineering / Facilities Management
Deliverable
dashboards & analysis
Required skills
Schedule management, record maintenance, invoice processing, budget tracking, vendor coordination, report preparation, filing system management
Responsibilities
Provide administrative support to the Chief Engineer, Engineering Manager, and engineering staff; Create, track, and maintain work orders through the Computerized Maintenance Management System (CMMS); Schedule preventive maintenance activities and coordinate service appointments with vendors and contractors; Process invoices, purchase orders, and departmental expenses; Track engineering department budgets, inventory levels, and supply orders; Prepare reports related to maintenance activities, equipment performance, and departmental metrics.
