Administrative Specialist I
Core
Provides day-to-day administrative and operational support to project managers, staff, and field operations in an environmental consulting firm.
Role type
Administrative Specialist
Builds
Internal office operations, document control, and logistical support for environmental projects
Domain
Environmental consulting and geotechnical engineering
Deliverable
product features
Required skills
document control, scheduling coordination, invoice and purchase order processing, compliance record maintenance, proposal formatting, data entry, supply inventory management
Preferred skills
experience in engineering or professional services, familiarity with SharePoint or similar document management systems
Technologies
Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint
Responsibilities
Track office vehicles for maintenance, maintain project files and document control systems, coordinate scheduling for meetings and site visits, process mail and equipment records, assist with proposal preparation, serve as a point of contact for client and vendor inquiries, order and maintain office and safety equipment supplies, support onboarding logistics, maintain filing systems for permits and reports, assist with data entry for environmental databases.
Seniority
Entry-level to Mid-level, part-time regular
