Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Core
Provide high-quality executive and administrative support to the Executive Director of Specialty & Pharma, ensuring smooth day-to-day operations and strategic coordination.
Role type
Senior IC executive and administrative coordinator
Builds
Organized workflows, travel logistics, meeting documentation, and departmental processes for the Specialty & Pharma business unit
Domain
Life Sciences / Pharma
Required skills
Strategic calendar management, Travel logistics coordination, Stakeholder communication, Meeting documentation, Data management, Budget tracking, Process optimization, Microsoft 365, AI tools, Expense report processing
Preferred skills
SAP, Concur, French language fluency
Technologies
Microsoft 365 (Excel, PowerPoint, Word, Teams, Outlook, SharePoint), SAP, Concur, AI tools
Responsibilities
Manage executive agenda and prioritize critical engagements; Coordinate domestic and international travel and logistics; Act as primary point of contact for internal and external stakeholders; Prepare meeting agendas, minutes, and action follow-ups; Maintain structured electronic filing systems and internal databases; Coordinate event logistics and AV setup; Support budget tracking and vendor invoice processing; Identify process bottlenecks and implement digital automation solutions.
Seniority
Mid-level, hands-on IC
