Executive Assistant
Core
Provides high-level administrative, operational, and strategic support to the Head of Public Affairs, acting as a trusted partner and gatekeeper to enable strategic focus and seamless execution of day-to-day operations.
Role type
Senior Executive Assistant (Public Affairs)
Builds
Operational efficiency and strategic alignment for the Head of Public Affairs and the broader Public Affairs team.
Domain
Public Affairs / Government Relations / Healthcare (Pharmaceuticals)
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel coordination, briefing material preparation, stakeholder liaison, meeting/event coordination, document drafting, budget tracking, vendor management, cross-functional collaboration, onboarding support
Preferred skills
Government affairs experience, bilingual communication (English/Mandarin), proactive problem-solving, cultural sensitivity
Technologies
Microsoft Office Suite, translation tools, expense management systems
Responsibilities
Manage complex calendar for the Head of Public Affairs, coordinate domestic and international travel arrangements, prepare briefing materials and meeting agendas, serve as primary liaison with internal/external stakeholders, organize team meetings and high-profile external events, draft and edit correspondence and reports, process expense reports and track budget expenditures, support special projects and cross-functional collaboration
Seniority
Senior, hands-on IC
