Executive Administrative Assistant-Office Manager, Capital Markets
Core
Full-time on-site Executive Administrative Assistant and Office Manager supporting the Calgary Capital Markets team with administrative operations, client event coordination, and liaison duties.
Role type
Senior IC executive administrative assistant (office manager)
Builds
Office operations, client presentation materials, local client events, and team support infrastructure
Domain
Financial services (Capital Markets) + Office Management
Required skills
Calendar and travel management, expense reporting, vendor and landlord relations, office equipment maintenance, IT support triage, event coordination, cross-office liaison
Preferred skills
Special project analysis, presentation preparation
Technologies
Office 365 (Outlook, Word, PowerPoint, Excel, Teams, Sharepoint, OneNote), office hardware (printers, fax machines)
Responsibilities
Schedule meetings and organize calendars for senior bankers; coordinate client events (golf, dinners, training); manage office supplies, payables, and vendor relationships; act as liaison between Calgary, Montreal, and Toronto teams; provide first-level IT support; serve on Disaster Recovery and Safety committees
Seniority
Mid-level, hands-on IC