Administration and Facilities
Core
Coordinate, manage, and complete day-to-day reception and facilities tasks to ensure a polished, professional, and courteous reception experience while keeping administrative operations and the workspace running effectively.
Role type
Administration and Facilities Associate
Builds
Reception services, workspace management, and office/kitchen supply logistics
Domain
Corporate Administration / Facilities Management
Deliverable
product features
Required skills
Greeting visitors, telephone management, catering coordination, calendar management, meeting room setup/breakdown, facilities repair coordination, HVAC management, office supply ordering, data set maintenance
Preferred skills
Bachelor's degree, experience in fast-paced environments, proficiency in Microsoft Office (Excel, Outlook, Word, Copilot), self-starter, organizational skills, time management, relationship management, verbal and written communication, detail-oriented, adaptability, ownership of issues
Technologies
Microsoft Office, Excel, Outlook, Word, Copilot, Jira, Confluence
Responsibilities
Greet visitors and answer main telephone line, monitor daily lunch delivery and assist with setup, manage workspace requests including facilities repair and HVAC management, order and stock office and kitchen supplies, setup and breakdown various meeting space configurations, assist with building security and coordination of emergency safety drills, maintain shared team Outlook calendar and monitor room calendars, maintain team data sets in Jira and Confluence
Seniority
Mid-level, hands-on IC
