Special Assistant & Project Manager
Core
Provides high-level administrative support and project management for multiple senior administrators within an Oakland campus organization, facilitating complex operations and strategic initiatives.
Role type
Senior Special Assistant & Project Manager
Builds
Administrative workflows, financial reports, event logistics, and strategic project deliverables for senior leadership
Domain
Higher Education Administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, budget tracking, expense reconciliation, document preparation, stakeholder coordination, confidential information handling, meeting logistics, financial reporting, project coordination, advanced Microsoft Office proficiency
Preferred skills
Academic environment experience, collaboration tool familiarity (Canva, Mailchimp), emerging technology adaptation
Technologies
Microsoft Office Suite, Canva, Mailchimp, project management software
Responsibilities
Manage complex calendars for multiple senior administrators, coordinate special projects and events, process financial transactions and budget tracking, prepare briefing materials and reports, serve as primary point of contact for internal and external stakeholders
Seniority
Senior, hands-on IC