Executive Assistant/Personal Assistant
Core
Provide high-level executive support to the CEO and ECD through administrative duties, calendar management, travel arrangements, and cross-functional collaboration.
Role type
Senior Executive Assistant
Builds
Corporate gift arrangements, award submissions, and internal/external communications
Domain
Marketing & Advertising
Required skills
Calendar management, meeting and travel arrangements, business correspondence, presentation preparation, expense handling, VIP gift coordination, internal/external communications, cross-functional collaboration
Preferred skills
AI productivity tools, social media marketing
Technologies
Microsoft Office, Microsoft Copilot, ChatGPT, Gemini, Claude
Responsibilities
Provide high-level executive support to the CEO through a broad range of administrative and secretarial duties, including calendar management, meeting and business travel arrangements, minutes taking, business correspondence, and preparation of presentation materials; Support the Executive Creative Director (ECD) in schedule management, expense handling, and administrative tasks; Coordinate corporate gift arrangements for VIPs and seasonal occasions; Handle internal and external communications with professionalism, discretion, and confidentiality; Coordinate agency award submissions, including materials preparation, payment processing, timeline coordination, and record maintenance; Collaborate cross-functionally to support company initiatives, internal projects, and administrative operations; Perform ad hoc assignments and tasks as required
Seniority
Senior, hands-on IC
