Executive Assistant
Core
Provides high-level administrative and operational support to the Utilities President and Senior Leadership Team, managing complex calendars, travel, and executive communications.
Role type
Senior Executive Assistant to C-Suite
Builds
Seamless day-to-day operations for executive leadership
Domain
Utilities / Energy
Required skills
Calendar management, travel coordination, expense reimbursement, meeting logistics, financial administration, presentation creation, vendor management, confidential information handling
Preferred skills
Executive presence, global mindset, cross-cultural communication, project coordination, process improvement
Technologies
Microsoft Teams, SharePoint, Concur, SAP, ReadSoft, Ariba, PowerPoint, Excel, Word, Outlook
Responsibilities
Manage complex executive calendars and coordinate Microsoft Teams meetings; Facilitate communication for the US Utilities Senior Leadership Team; Coordinate domestic and international travel including visas; Manage administrative aspects of meetings and events; Prepare correspondence, memos, and presentations; Manage expense reimbursements and support departmental financial administration; Build relationships with vendors and internal teams; Support organizational events and special projects.
Seniority
Senior, hands-on IC