Administrative Assistant
Core
Provides comprehensive administrative support to the General Manager and Executive Department of a convention center, managing records, correspondence, meetings, and office operations.
Role type
Administrative Assistant
Builds
Internal administrative workflows, meeting logistics, and executive office documentation
Domain
Live events and venues
Deliverable
dashboards & analysis
Required skills
Scheduling, document management, report compilation, contract organization, travel coordination, data entry, office equipment operation, confidentiality, mail handling, reception duties
Preferred skills
Senior management support experience, convention center/hotel/F&B facility experience, document management systems
Technologies
Microsoft Office (Word, Excel, Outlook, PowerPoint), electronic filing systems
Responsibilities
Coordinate meeting schedules and prepare materials; Prepare and distribute correspondence and reports; Maintain departmental files and contracts; Receive and route mail and emails; Coordinate travel arrangements; Provide backup receptionist coverage; Maintain confidentiality of sensitive information.
Seniority
Entry-level to Mid-level