Executive Assistant, People Team
Core
Executive Assistant supporting the VP of People Operations and Sr. Director of Diversity, Inclusion and Belonging, managing complex calendars, travel logistics, and high-level administrative operations.
Role type
Senior Executive Assistant (People Operations)
Builds
Operational support for C-suite and senior leadership within People Operations
Domain
E-commerce / Human Resources
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel logistics, expense reporting, meeting coordination, confidential document handling, stakeholder communication, project coordination
Preferred skills
Cultural influence, business acumen, adaptability, relationship building
Technologies
Microsoft Outlook, Google Docs, Google Slides, Google Sheets
Responsibilities
Manage complex calendars for internal and external meetings; book and manage travel logistics; serve as a trusted gatekeeper for leaders' time; support planning and hosting of external groups visiting the campus; track key actions from staff meetings; assist with planning org-wide meetings and leadership offsites; prepare and manage confidential material; reconcile expense reports; provide backup support for the administrative team; interact with senior executives, customers, and vendors.
Seniority
Senior, hands-on IC
