Operations Assistant III (NCS) - Department of Public Works
Core
Provides executive-level administrative and operational support to the Chief of Fleet and Facilities Management, serving as a central coordination point for fleet and facilities sections.
Role type
Senior administrative operations assistant
Builds
Operational workflows, reports, and coordination for city fleet and facilities management
Domain
Municipal government / Public works / Fleet and facilities management
Deliverable
Dashboards & analysis
Required skills
Calendar management, meeting coordination, inbox management, vendor liaison, work order tracking, data compilation, report creation, process improvement support, file management
Preferred skills
None stated
Technologies
None stated
Responsibilities
Manage and coordinate the chief's calendar, meetings, and appointments; monitor shared inboxes and route inquiries; respond to calls, emails, and operational requests; assist with contracts, procurement, and hiring activities; compile and maintain operational data and reports; identify overdue assignments and recurring issues; support process-improvement initiatives; maintain electronic and paper files.
Seniority
Mid-level, hands-on IC
