Legal Secretary
Core
Administrative support for fee earners in a global law firm, managing diaries, documents, travel, and office operations.
Role type
Legal Secretary
Builds
Office operations and administrative workflows for law firm fee earners
Domain
Legal services / Corporate law
Deliverable
product features
Required skills
Document preparation and formatting, Calendar and meeting management, Travel arrangements, Expense claim processing, Database maintenance, Reception duties, Inventory management, IT support coordination
Preferred skills
Secretarial experience in law firms or international companies, Multilingual communication (Japanese & English), PC proficiency (Word/Excel/Outlook)
Technologies
Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
Responsibilities
Produce and amend documents with speed and accuracy, Manage diaries of allocated fee earners including appointments and meetings, Prepare papers for meetings and handle post-meeting paperwork, Make travel arrangements including itineraries and bookings, Maintain and update client contact details on in-house database, Undertake secretarial billing tasks, Answer telephone and take accurate messages, Assist with reception duty including guest service and courier deliveries, Liaise with IT team for hardware setup and issues
Seniority
Individual Contributor, entry to mid-level