Executive Assistant – Bilingual (English/Spanish)
Core
Bilingual Executive Assistant providing high-level administrative, operational, and presentation support to senior leadership in a global organization.
Role type
Senior Executive Assistant (Bilingual)
Builds
Executive presentations, travel itineraries, meeting agendas, and streamlined administrative workflows.
Domain
Life Sciences / Global Corporate Services
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management across time zones, International travel coordination, Executive presentation design, AI and automation tool adoption, Bilingual communication (English/Spanish), Enterprise systems navigation, Discretion with confidential data
Preferred skills
Portuguese language proficiency, Multinational organization experience, Office operations support
Technologies
Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Workday, Concur, PRMS
Responsibilities
Manage complex calendars and schedules across multiple time zones; Coordinate domestic and international travel arrangements; Create polished executive PowerPoint presentations from raw data; Identify opportunities to automate administrative tasks using AI; Draft professional communications in English and Spanish; Act as a trusted point of contact for internal teams and external stakeholders.
Seniority
Senior, hands-on IC
