Administration Officer
Core
Provides high-level administrative, operational, and coordination support to the Director of IT Services and the IT Leadership Team, ensuring smooth day-to-day department operations.
Role type
Senior administrative officer (executive support)
Builds
Departmental operations, budget administration, recruitment processes, and office functions
Domain
Higher Education / IT Services Administration
Deliverable
dashboards & analysis
Required skills
Executive support, budget administration, recruitment coordination, onboarding management, inventory management, document control, meeting coordination, financial reporting, stakeholder management
Preferred skills
AI tools proficiency, tracking systems experience, complex process navigation
Technologies
Workday, SharePoint, Word, Excel, Outlook, PowerPoint, ChatGPT
Responsibilities
Manage calendar and meeting logistics for senior leadership; coordinate recruitment and hiring processes; support budget administration and expense tracking; manage inventory and asset records; organize departmental events and functions; maintain filing systems and document control; prepare reports and correspondence.
Seniority
Mid-Senior, hands-on IC