Administrative Assistant
Core
Provide administrative and operational support to approximately fifteen senior leaders, managing calendars, travel, expenses, and event logistics.
Role type
Senior Administrative Assistant (Shared Services)
Builds
Seamless operational experience for senior leadership teams
Domain
Corporate Operations / Financial Services
Required skills
Calendar management, Travel coordination, Expense reporting, Purchase order management, Event planning, Onboarding support, Stakeholder coordination, Time management, Attention to detail, Confidentiality handling
Preferred skills
Shared services model experience, Large meeting coordination, Procurement process familiarity, Employee onboarding support, Financial services background
Technologies
Calendaring platforms, Travel booking systems, Expense management tools, Business productivity tools
Responsibilities
Manage calendars and meeting coordination for multiple stakeholders; Coordinate domestic and international business travel; Submit and manage expense reports; Create and manage purchase orders; Support event planning and logistics; Support onboarding activities for new employees; Provide onsite administrative support including visitor management.
Seniority
Mid-level, hands-on IC