Senior Program Coordinator, ICSG
Core
Operational management and execution of recurring Institute seminar series and visitor-centered programming at the University of Chicago Institute for Climate and Sustainable Growth.
Role type
Senior Program Coordinator (Events & Visitor Services)
Builds
Recurring seminar series (EPIC Weekly, CSEi Monthly) and visitor programs for scholars, fellows, and researchers
Domain
Higher Education Administration / Climate Research Institute
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Event logistics coordination, Travel and accommodation management, Stakeholder communication, Calendar and scheduling management, Expense tracking and reconciliation, Process documentation
Preferred skills
Higher education administration, Nonprofit operations, CRM platform usage (e.g., Cvent), Budget analysis
Technologies
Microsoft Office (Outlook, Word, Excel, PowerPoint), Cvent, University administrative systems
Responsibilities
Lead coordination of visitor logistics including travel and itineraries; Serve as primary point of contact for visitors and speakers; Manage planning and execution of recurring seminar series; Maintain visitor calendars and operational tracking systems; Process invoices and expense reconciliations; Develop annual program calendars and operational workflows.
Seniority
Senior, hands-on IC