Executive Assistant
Core
Provides confidential and high-level administrative support, office management, and coordination for a department leader in a research university.
Role type
Senior Executive Assistant
Builds
Office operations, event logistics, and administrative workflows for a neuroscience department
Domain
Higher Education / Neuroscience Research
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel logistics, event planning, procurement, reimbursement processing, correspondence drafting, triage, confidentiality, report preparation
Preferred skills
University administration familiarity, complex problem-solving, initiative, independent project organization
Technologies
Word processing applications, spreadsheets, databases
Responsibilities
Serve as first-line resource and triage communications; assist in faculty and postdoc recruitment; manage office operations and supplies; process reimbursements and payments; arrange faculty travel; maintain departmental website; coordinate scientific meetings and speaker visits; manage Chair's calendar and office access; plan events and catering; prepare special reports and summaries.
Seniority
Senior, hands-on IC