Executive Assistant (Office of the Dean)
Core
Provide comprehensive administrative and operational support to a university Dean, managing complex calendars, coordinating high-level meetings, and overseeing office functions.
Role type
Executive Assistant (Office of the Dean)
Builds
Operational continuity and strategic execution for the Dean's office
Domain
Higher Education Administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, meeting coordination, travel logistics, expense management, document preparation, stakeholder liaison, office operations, process improvement, confidentiality, Microsoft Office Suite proficiency
Preferred skills
Experience supporting senior executives, independent decision-making, cross-functional collaboration
Technologies
Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Teams, Airtable, Dropbox, Zoom, SharePoint
Responsibilities
Maintain and manage the Dean's complex calendar; coordinate meetings and events with senior leadership and external stakeholders; process travel arrangements and expense reimbursements; draft minutes and confidential reports; manage office supplies and correspondence; serve as primary point of contact for visitors and faculty.
Seniority
Mid-level, hands-on IC
