Administration Specialist
Core
Provides skilled administrative support, coordinates office procedures, and manages calendar/time for division leadership and faculty.
Role type
Administrative Specialist
Builds
Office operations and leadership support
Domain
Healthcare administration
Required skills
Calendar management, Data analysis, Meeting coordination, Travel arrangements, Payroll processing, Office inventory management, Mail routing, New hire orientation, Mentorship, Microsoft Office proficiency
Preferred skills
Healthcare environment experience
Responsibilities
Provides general administrative support functions to assigned leadership; Responsible for program coordination for various projects; Works independently to assist in the coordination/scheduling for leadership; Screens and refers all incoming phone calls and visitors; Assists with projects specific to assigned leadership's area of responsibility; Determines priorities for meetings; Coordinates with high level external executives and officials; Assists in travel arrangements and reimbursement paperwork; Maintains proper levels of office inventories; Provides administrative support for other administrative units and functions; Coordinates division events and conferences; Provides administrative support in coordinating New Employee Orientation; May manage and approve departmental payroll and time entry; Opens and reviews incoming mail; Serves as mentor to new and junior staff within administrative department.