Business Operations Specialist
Core
Provides administrative and financial support to advance world-class research in meteorites and solar system processes.
Role type
Administrative Operations Specialist
Builds
Administrative and financial operations for a research unit
Domain
Higher Education / Earth and Space Sciences
Deliverable
dashboards & analysis
Required skills
budgeting, accounting, payroll processing, financial reporting, event coordination, time administration, hiring coordination, travel logistics, policy interpretation, data analysis
Preferred skills
higher education financial services experience, judgment and decision making, independent work, verbal and written communication, organization and prioritization, knowledge of automated accounting systems, financial controls, purchasing best practices, PC based software (Excel, Word, Outlook), university systems (Workday, Concur, AdobeSign)
Technologies
Excel, Word, Outlook, Workday, Concur, AdobeSign
Responsibilities
Monitor account expenditures and reconcile detailed budgets; process travel reimbursements and purchasing documents; prepare and analyze financial reports; perform payroll and P Card reconciliations; prepare budget proposals and control expenditures; facilitate events and coordinate logistics; manage time recording for HR staff; assist with student researcher hiring and visiting investigators; arrange meetings and travel for the Director; maintain liaison with students, faculty, staff, and external agencies
Seniority
Mid-level, hands-on IC