Administrative Specialist I - Joel D. Valdez Main Library
Core
Administrative Specialist supporting daily facilities operations across 27 library locations by processing maintenance requests, coordinating with service providers, and managing work orders.
Role type
Administrative Specialist (Facilities Operations)
Builds
Maintenance work orders and facility service coordination
Domain
Public Library / Facilities Management
Required skills
Work order management, vendor coordination, data entry, report generation, calendar management, budget monitoring, confidential data handling
Preferred skills
Customer service experience, online facility request software, Microsoft Office Suite, written/verbal communication, cross-unit collaboration
Responsibilities
Review and prioritize maintenance/service requests, submit work orders via online systems, coordinate with County departments and service providers, monitor and track open work orders, maintain inventory records, prepare accounting documentation and reports, compile statistical data for budget preparation, conduct confidential inquiries
Seniority
Entry-level to Junior, individual contributor