Office Manager
Core
Provide high-level confidential executive support to the Australian Executive Committee while leading the day-to-day management of the Melbourne corporate office.
Role type
Senior Office Manager / Executive Assistant
Builds
Efficient operation of the Melbourne headquarters and exceptional employee/visitor experience
Domain
Construction materials industry + Corporate Administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Executive support, calendar management, meeting coordination, budget management, vendor contract management, fleet lease management, recruitment coordination, commercial reporting, stakeholder engagement, confidentiality
Preferred skills
Advanced Microsoft Office (PowerPoint, Excel, Outlook, Teams), analytical research, problem-solving, process improvement, workplace compliance
Technologies
PowerPoint, Excel, Outlook, Teams
Responsibilities
Manage complex calendars, appointments, meetings, and travel arrangements; coordinate AEC meeting schedules and prepare meeting packs; manage office operating budgets and track expenditure; coordinate vendor contracts and service agreements; manage transport fleet lease; support recruitment activities including advertising and onboarding; lead day-to-day office operations and facilities management; organize company events and employee engagement activities.
Seniority
Senior, hands-on IC
