Administrative Assistant
Core
Provides administrative support and serves as the main contact for scheduling, planning, and implementing key initiatives for the departmental leadership team, including the Chair and Associate Chairs.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Departmental operations, meeting agendas, event programs, and expense reports for leadership portfolios.
Domain
Higher Education Administration
Deliverable
Dashboards & analysis
Required skills
Event planning, meeting coordination, expense report processing, bilingual communication (English/French), Microsoft Office Suite proficiency, social media management, confidential document handling, stakeholder liaison
Preferred skills
Experience with Minerva and McGill Market Place, autonomous work, multi-tasking, executive leadership interaction
Technologies
Outlook, Word, Excel, PowerPoint, Survey Monkey, Doodle, Copilot, Minerva, McGill Market Place
Responsibilities
Administer and organize programs, events, and competitions; oversee meeting agendas and distribute documentation; provide high-level customer service and follow-up on correspondence; process expense reports; coordinate with support staff; prepare minutes and ensure timely follow-up on meeting issues.
Seniority
Mid-level, hands-on IC
