Administrative Assistant
Core
Provide comprehensive administrative support to senior leadership and cross-functional teams to ensure operational efficiency and smooth daily office functions.
Role type
Administrative Assistant
Builds
Internal office operations and leadership support
Domain
Thermal management and advanced manufacturing
Deliverable
Dashboards & analysis
Required skills
Calendar and travel coordination, meeting management, expense report processing, vendor relationship management, onboarding logistics, document record keeping, Microsoft Office proficiency, time management
Preferred skills
Experience in manufacturing or engineering environments, familiarity with office management systems, event coordination, HR administrative knowledge
Responsibilities
Coordinate calendars, meetings, conference rooms, and travel arrangements; Prepare meeting agendas, take notes, and track follow-up action items; Manage office supplies, equipment, and vendor relationships; Welcome visitors and assist with office logistics and employee events; Process expense reports, purchase requests, invoices, and other administrative documentation; Maintain organized electronic and physical records; Assist with onboarding logistics for new employees; Support planning and execution of company meetings, events, and team activities; Administer and maintain NDAs.
Seniority
Individual Contributor, entry to mid-level
