Personal Assistant
Core
Provide executive administration support to the COO while assisting with broader team coordination and business activities in the health and research sector.
Role type
Senior Personal Assistant / Executive Assistant
Builds
Executive support, team coordination, and office administration for a COO and broader team
Domain
Health and research sector
Required skills
diary and calendar management, meeting coordination, presentation and report preparation, travel logistics, correspondence management, document approval coordination, stakeholder liaison, office administration, filing and document management, proactive problem solving
Preferred skills
experience in Senior Administration or Team Coordinator roles, advanced MS Office skills, ability to juggle multiple priorities
Technologies
MS Office
Responsibilities
Manage the COO's diary, calendar, and inbox; coordinate meetings, agendas, minutes, and follow-up actions; prepare presentations, reports, and executive briefing documents; coordinate domestic and international travel; manage correspondence and communications; support office and team administration including onboarding; maintain filing and document management systems
Seniority
Senior, hands-on IC