Senior Administrative Assistant
Core
Provide high-level administrative support to the Senior Executive Team and serve as the key front-of-house contact for internal and external stakeholders.
Role type
Senior Administrative Assistant
Builds
Corporate travel arrangements, expense reports, meeting coordination, and office operations
Domain
Food processing and distribution (Poultry industry)
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Complex travel planning, expense report preparation, calendar management, meeting coordination, database maintenance, office facilities management, event execution, occupational health and safety committee participation
Preferred skills
Experience securing travel arrangements
Technologies
MS Office (Word, Excel, PowerPoint, Teams), Visio
Responsibilities
Plan and secure complex travel arrangements for the entire company; prepare and submit detailed expense reports including visa reconciliations; manage complex and constantly changing calendars; coordinate virtual and in-person meetings and maintain accurate minutes; maintain various databases and records with strict confidentiality; serve as a key point of contact for clients and internal stakeholders; maintain front of house supplies and equipment; execute company events; participate in the on-site Occupational Health and Safety Committee
Seniority
Senior, hands-on IC
