Executive Admin Support
Core
Provide comprehensive executive support to the Managing Director while overseeing office administration, workplace operations, vendor management, and employee experience initiatives.
Role type
Senior Executive Assistant & Office Operations Manager
Builds
Seamless day-to-day operations, effective leadership coordination, and a well-organised workplace
Domain
Corporate Administration & Workplace Operations
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar & travel management, presentation preparation, meeting coordination, vendor relationship management, procurement support, employee onboarding/offboarding, budget monitoring, stakeholder liaison
Preferred skills
Experience supporting Managing Directors, multinational/tech industry background
Technologies
Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
Responsibilities
Manage executive calendar, meetings, appointments, and travel; coordinate domestic and international travel; prepare presentations, reports, agendas, and correspondence; track leadership action items and follow-ups; organize leadership meetings and town halls; record meeting minutes and maintain governance trackers; oversee day-to-day office administration and operational activities; ensure workplace readiness, facilities management, and smooth office environment; coordinate housekeeping, security, maintenance, and workplace services; manage office supplies, equipment, and general workplace requirements; partner with building management and service providers; manage vendor relationships, monitor service delivery, track contracts and invoices; support procurement activities and invoice processing; coordinate employee onboarding and offboarding activities; manage workstation setup, seating arrangements, access cards, and visitor management; support employee engagement events and wellness initiatives; coordinate administrative requirements for leadership visits; maintain accurate administrative records, trackers, and documentation; support budget monitoring, expense tracking, and administrative reporting; ensure compliance with company policies and administrative standards.
Seniority
Mid-to-Senior, hands-on IC
