Bid Coordinator
Core
Organizational backbone of the bid team ensuring rigorous process management, deadline adherence, and coordination across multiple functions to prevent tasks from falling through the cracks.
Role type
Entry-level to mid-level bid process coordinator
Builds
Bid plans, trackers, schedules, responsibility matrices, and compliance documentation for procurement pursuits
Domain
Public sector/formal procurement and business development
Required skills
Project coordination, deadline management, compliance tracking, document management, stakeholder communication, Microsoft Office/Google Workspace proficiency, risk flagging
Preferred skills
Public sector tender experience, project management tools (Smartsheet, Asana, Jira), APMP/CAPM/PRINCE2 certification, document formatting
Technologies
Microsoft Office, Google Workspace, Smartsheet, Asana, Monday, Jira, e-procurement portals
Responsibilities
Build bid plans with milestones and buffers; maintain trackers and RACI matrices; track deliverables and follow up on outstanding inputs; review tender documents for compliance; coordinate meetings and consolidate feedback; manage document version control and submission logistics; monitor pipeline and log opportunities; organize win/loss debriefs
Seniority
Mid-level, hands-on IC
